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Meetings / 2017 - #5 May Meeting Notes
« Last post by JeffCRZ on May 04, 2017, 12:29:47 PM »
2017 May Meeting
Introductions

April 29th Event:
132 entries, 3 heats, 5 runs, finished by 3:30pm
Course Designer: Vivek Goel

30 Novices
    1st - William Rhodes (CS, Miata)
    2nd - Ben Gresham (BS, WRX STi)
    3rd - Dylan Cordell (GS, Hyundai Veloster)

Old Business
Transfer to the new trailer was a success.  Over 50 broken cones thrown out.  Lots of old equipment, junk, rusted items all thrown out.  Cabinets labeled.
Live Timing stopped working during Heat 1 but seemed to work after a computer reboot; we’ll keep an eye on this.

New Business
We severely need a computer training day or construct a screen-capture training video.
Diane said BMW club is considering having us host an event.  Xpel as sponsor?
Timing issues in heat 3 due to people getting air and getting in line from there. We will put the air compressor away from the grid traffic.
Need to communicate with course designer on Friday to find out where the start/finish will be so we can put the trailer in a good spot.
Ran out of ice in 3rd heat.
Karting day on May 14. Check Facebook or contact Drew Malkin for more info.
Jeff Chesnut will produce a promo video for the club's homepage.
FAQ for website


To Do List
Ricky will get more water before next event.
More trailer organization.

Upcoming Events
May 21    -    Spokes #5 @ CotA
Jun 2-4    -    SCCA Mineral Wells ProSolo
Jun 10        -    SASCA #6 @ RCCC
Jul 2        -    Spokes #6 @ SAR
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Meetings / 2017 - #4 March Meeting Notes
« Last post by JeffCRZ on April 13, 2017, 12:59:49 PM »
2017 April Meeting
Introductions

April 8th Event:
138 entries, 3 heats, 5 runs, finished by 3:15pm
Course Designer: Federico Del Toro

33 Novices
    1st - Joe Sexton (STU, BMW M3)
    2nd - Brian Bouvier (SS, Z06)
    3rd - Anthony Klarmann (FS, ‘14 Mustang)

Old Business
Business cards printed and available at the trailer. Everyone please grab a couple and hand them out to anyone you think might want to run with us.
Wristbands ordered.
Evo School went well.
Jon Parkoff fixed the leaks on the air compressor; the pressure gauge was leaking.
Cord reels purchased for audio cables.
Drywall was damaged from last event’s rain, the box was also crushed in… somehow.  Jeff Chesnut donated drywall and a new box was donated by Jon Parkoff.
Spot saved for food truck in the morning seemed to work well.  We will keep this business-as-usual.  Please inform people that arrive earlier than the trailer to save that spot

New Business
Trailer has arrived at Ricky Crow’s residence. 
The BOD will schedule a day for BOD and Chairs to transfer items to the new trailer and arrange it accordingly.  The original plan was to make a global club meeting but that may create “too many cooks in the kitchen” scenario.  Thoughts? It should be ready for the next event.
Chris Leclair noticed an issue with Live Timing from Axware.  The main screen showed somewhat-live results, incomplete, but also noticed links to specific classes resulted in old results from 2016.  An e-mail has been dispatched to Vitek who manages the software.
     
Discussion Notes (April)

Cone Chalking to be added to the morning worker job.
Add an FAQ to help Novices figure out what class they’ll run.
Novice Chief will be out the next event or two.  Jeff Chesnut will be stepping in as interim.
Possibly get another timing display so we could see times from more than one angle.
Corpus club may be interested in buying our old trailer.

To Do List
Create talking-points list for announcer
Add to Event Meeting: no ecigs, throw away trash
Purchase clip boards to store cards and wristbands

Upcoming Events
Apr 29        -    SASCA #5 @ RCCC
May 7         -   Spokes @ COTA
May 21        -  Spokes @ COTA
Jun 10        -    SASCA #6 @ RCCC
Jul 15        -    SASCA #7 @ RCCC
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General / Re: New SASCA Event Trailer
« Last post by b00std on March 23, 2017, 12:31:45 PM »
New Trailer build has been completed!  We're arranging the delivery.
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Junior Karts / Re: Youth Kart Program for SASCA 2017
« Last post by b00std on March 09, 2017, 09:58:59 PM »
BOD will be discussing what duties junior drivers will be allowed to do.
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Meetings / 2017 - #3 March Meeting Notes
« Last post by JeffCRZ on March 09, 2017, 10:11:25 AM »
2017 March Meeting
Introductions

March 4th Event: Wet but not cold.
90 entries, 2 heats, 5 runs, finished by 2:15pm
Doubles cancelled due to low turnout
Course Designer: Federico Del Toro

14 Novices
    1st - William Rhodes (CS, MX-5)
    2nd - Ben Gresham (BS, STi)
    3rd - Anthony Klarmann (FS, ‘14 Mustang)

Old Business
Evolution Performance Driving School scheduled for April 1-2 @ Retama.  Price is $265 per Phase.  Registration closes the morning of March 29th.
$25 spent on Facebook advertising two weeks ahead of time.
Waiting on a call saying the new trailer is done. 


New Business
Business Card design is in done. Adam will try for a Kinkos not-for-profit discount on printing
Reminder to get fancy clipboards for cards & wristbands
Reminder to get cord reels for audio cables
Jon Parkoff is fixing broken connections on compressor.
Coffee truck will be called before each event as reminder
Hofbrau now has our 2017 schedule for meeting room
Possible in-event school next event if pre-reg reaches 120
     

Discussion Notes (March)

Have food trucks park closer

To Do List
Create talking-points list for announcer




Upcoming Events
Mar 24-26      -     Texas Tour at College Station
Apr 1,2           -      Evo School    -    @ Retama
Apr 8              -      SASCA #4 at RCCC

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Events / Re: 2017 Index Factors
« Last post by b00std on March 07, 2017, 06:33:04 AM »
We'll check into that. Thanks, Rick.
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Events / 2017 Index Factors
« Last post by rtp.rick on March 06, 2017, 10:12:21 AM »
The San Antonio Event on Saturday 3/4 seem to have a couple of Index factors off, specifically CS & FS, there my be others. I know the initial download from Axware has some incorrect numbers, that has since been corrected. Just wanted to give head's-up.

The Sunday results (with Spokes) seem to be O.K.

The factors can be found here: http://solotime.info/pax/rtp2017.html

Thanks,
Rick Ruth
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Site Problems and Issues / Re: Registration issues
« Last post by Jimbo on February 23, 2017, 11:11:08 AM »
Hi Jimbo, sorry I thought we fixed that verbage on Axware when we moved to Saturday events.  I will go change them all to say Registration closes on Saturday before midnight.  Sorry for the trouble this caused.

Saturday or Thursday?  I saw another posting of someone asking this and you said the registration closes Thursday at midnight.
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Site Problems and Issues / Re: Registration issues
« Last post by Chris Leclair on February 20, 2017, 09:45:33 AM »
Hi Jimbo, sorry I thought we fixed that verbage on Axware when we moved to Saturday events.  I will go change them all to say Registration closes on Saturday before midnight.  Sorry for the trouble this caused.
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Junior Karts / Youth Kart Program for SASCA 2017
« Last post by Chris Leclair on February 14, 2017, 10:30:56 AM »
Youth Kart Program for SASCA 2017

The meets of April and May 2017 will be used as tune-up, kart set-up and familiarization.  Runs and times to be posted, but points toward championship will not be awarded for finishes during these two meets.

These meets will be used for not only driver training, but also getting karts properly set up concerning ballast, intake restrictors and safety items.

See SCCA rules section 19.2 for allowable engine combination and minimum weights.  Weights are for kart and driver with all safety gear.

The remainder of 2017 (7 meetings) will be used to determine class champs.

SASCA Junior Karting Program

Second Draft

Intro

The SASCA Junior Karting program is for racers aged 8 to 18 years old  We follow the SCCA regulations for Junior karting which can be found in Section 19 of the SCCA rulebook.  Also Appendix G and H will apply.

Division are:
JB Drivers age 8 to 12 years old
JA Drivers age 12 to 18 years old

Drivers age 11 at time of their first race of the season will be allowed to finish the calendar year in JB class even though they have turned 12.  They will then compete in JA class for the next season.


Registration/Tech

All drivers must be registered for the event. Also all drivers must have a minor’s waiver on file with SASCA.  Driver will be checked against presence of this waiver at each event and if waiver is not present, driver will be ineligible to compete until a new waiver is completed.

Karts must pass a tech inspection before each event.  Karts must not display any area which if not addressed could cause immediate failure.  It is advised that the kart be inspected before arrival at the event for such things including but not limited to- Wheel bearing adjustment, excessive play in steering linkage and brake system components and throttle return spring effectiveness.

Kart numbers are assigned by registering kart in Axware by class. First come first served as far as number availability.  Numbers should be 8 inches high or as high as your class legal bodywork will allow.  Class letters should be 4 inches tall and numbers and letters should be in a color to provide a high contrast with the bodywork color.


Pre-event

All drivers will make a mandatory walk of the course with Youth steward.  Additional course walks are encouraged. The Driver’s Meeting for the kart drivers will immediately proceed the Event meeting. Kart drivers attendance at both meetings is mandatory. Work assignments for Kart drivers will be made by SASCA BOD member in charge.

Whenever not participating in race session or work assignment, Junior kart drivers must be in a “buddy” system when walking through the site.  This can be with another driver or parent. This is for safety and accountability.


Event

Karts will not be allowed to be driven anywhere but in grid and on the track.  Karts moving from their tow vehicles in the parking lot to kart-grid must be pushed, either on the ground or on a workstand.

At River City Community Church (RCCC) kart-grid will be on the through-street between parking and track areas.  At time of karts gridding, traffic cones will be placed to prevent normal vehicular traffic through this grid area.  Personnel will also be placed at these points to prevent vehicular traffic and to monitor karts to enable a safe return to grid.

Junior karts will run in either the first or second session based on predicted weather conditions. Because of the required safety gear’s inherent heating, during the hottest months session will be scheduled for the cooler first session, if at all possible.

Karts will run hot laps returning to grid immediately after completing their run. When all Karts have made their first run, second runs will commence  After completing the third run, a 5 minute break to allow drivers to catch their breath and to make adjustment to their equipment will be implemented.  After this break, allotted runs will resume until finished.

Announcement will be made from the timing trailer that while the Junior karts are making their runs that no vehicular movement is to take place.

Second drivers will take their session after first drivers have completed their runs.  A small break is to take place to get second drivers in place and gridded.

Any reruns needed will be taken at the end of that driver’s session.

After the last Junior kart has finished, all karts will be pushed enmass from kart-grid back to their parking areas in paddock and announcement made as to other vehicles now free to resume moving.


Rules and Sportsmanship

These rules are provided for the safety of all participants. Failure to adhere to these rules will result in disciplinary action. Minor infractions may result in verbal warning or time added to runs. Major infraction will result in more stringent punishment up to disqualification and being banned from future events.

In addition to safety violations, unsportsmanlike conduct will not be tolerated from either the drivers or parents. Verbal and/or physical abuse of anyone including staff or other participants will be grounds for severe discipline.
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